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VAI S2K Enterprise for Food
Food & Beverage
Distribution Software
Automate your food and beverage distribution business with an industry specific system from VAI.
"Before VAI, when we had to look at why something didn’t ship, we had to look at four different systems and try to figure it out. We’re now consolidating all that information into one system, where we can utilize reports to see a full picture."
- Jodi Klopfer, Director of Sales & Customer Experience, Valley Cooperative Association
Leading Food & Beverage Distributors | Powered By VAI
Key Features of S2K Enterprise for Food
Financial Management
- Take control of your finances with a fully integrated financial management system that includes AR, AP, GL, and Fixed Assets
- Utilize pre-configured or create your own financial reports to understand how any aspect of your business is performing in real-time
- Customer and vendor rebate tracking
- ERP system transactions flow automatically to the GL
- Real-time insight into inventory levels
- Customer rebates and vendor billback tracking
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Inventory Management
- View inventory levels, committed inventory and inventory by warehouse/location all in real-time
- See item performance history and rank to show what items might be in excess or deadstock
- Lot and date tracking available for item recalls and enhanced tracking ability
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Supply and Demand Planning
- Automatic calculations of safety & max stock, vendor lead times, and vendor performance
- Account for seasonal items, unusual order sizes, and future order demand
- Target & Forward Buying functionality to allow buyers to take advantage of potential cost savings from vendors
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Warehouse Management System (WMS)
- Streamline your warehouse processes to reduce errors and increase employee productivity
- Receive, pick, pack, ship, perform cycle counts, physical inventory counts, bin replenishment, and warehouse transfers
- Reduce warehouse churn with an easy to use mobile application for ease of use and training
- Inbound and outbound catch weight processing
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CRM & Sales
- Whether in the field or at the office, manage new and existing customers from any device
- Manage leads and opportunities with opportunity dashboards, log activities, and create tasks to ensure no lead is left behind
- Create and quickly convert quotes into orders, open support tickets, view stock and inventory levels, open orders, and more to ensure customer satisfaction
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Marketing Automation
- Design custom and automated marketing campaigns to create engagement throughout the entire sales process
- Create workflows based on engagement to ensure no lead or prospect is left behind
- Complete integration with S2K’s CRM, E-Business and your favorite sales & marketing tools
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E-Commerce
- All-in-one website for order capture, vendor portal, and customer self-service
- Completely integrated in real-time with back end ERP system
- Full B2B and B2C transaction processing
- User-based access and permissions for enhanced security
- Flexible design that can be personalized to your business
- Integrations with Google Analytics, Google Tag Manager, and more for enhanced marketing and sales operations
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Manufacturing Management
- Support for item kitting and repackaging
- Integrated manufacturing with inventory, sales and accounting
- Create item recipes with multiple revisions for finished goods, kits and repackaged items
- Track and plan ingredient and labor requirements with embedded MRP and CRP modules
- Create routing steps, track labor and item usage and waste
- Maintain food safety standards with quality checks through the manufacturing process
- Track lot controlled and catch weight inventory
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Cash & Carry / Retail Point-Of-Sale (POS)
- Process both walk-in and on-account customers and sales
- User friendly, touch screen-enabled user interface
- Process orders and returns
- Accept multiple forms of payments, including gift cards
- Support for weighted items
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Mobile Applications
- Native mobile applications including:
- Mobile Order Entry (works disconnected or connected)
- Proof Of Delivery (POD - works disconnected or connected)
- Warehouse Management
- Route Sales/DSD (works disconnected or connected)
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APIs and Integrations to Connect Your Favorite Technology
Standard Food & Beverage Industry Features
FSMA 204 Compliance
- Complete Lot and Date tracking for faster Recall and Analysis
- Companies that manufacture, process, pack, or hold any of the foods on the FTL need to comply.
- Maintain additional records for designated foods.
- Compliance Date: January 20, 2026.
Catch Weight Processing
- Catchweight processing applies to items whose weight can differ from unit to unit. Examples include steaks, seafood, cheese, and fruits/vegetables.
- VAI Inventory management system with catchweight functionality tracks these variable weights, ensuring accurate stock levels
- During receiving or shipping or both, the pallet or case weight is recorded. This weight is then used to label the product and determine the final price.
Broken Case Tracking
- Separates broken cases into two different system items
- View real-time inventory information on both unbroken and broken case quantities
- Automatic pricing and unit of measurement conversion
Route & Load Management
- Route Manager organizes deliveries by route for planning and analysis
- Standard interface to Solera (formerly Roadnet/Omnitracs) which eliminate errors and ensure delivery windows can be met by proactively scheduling routes
- Truck Builder automatically creates pallets for faster picking and truck loading
Rebates / Allowances / Billbacks
- General Ledger entries for accrued customer and vendor rebates
- Establish a single rebate program that covers multiple customers
- Entry programs to claim vendor rebates, reducing the current accrual and creating a credit memo to Accounts Payable or an invoice to open Accounts Receivable (billback)
- Supports "Off-Invoice" allowances by dollar amount or percentages that do not accrue and come directly off the customer or vendor invoice
Top Verticals that VAI’s Food and Beverage ERP Caters To:
Resources
Success Story
Valley Cooperative
Valley Bakers Supply is a full-service distributor of food ingredients, food supplies, and food packaging.
Success Story
Morton Food Service
Premier food service distributor uses S2K Enterprise for Food to supply food and beverage products to the best restaurants in Ontario.
Success Story
Inter-County Bakery Supply
Inter-County Bakery Supply is a leading bakery supply distributor that offers true brand and ingredient choice.
Success Story
Natural Choice Foods
Natural Choice Foods has been perfecting the business of moving and repacking overstock food.
Food (FMSA)
Leveraging Warehouse Management Systems to Comply with the Food Safety Modernization Act (FSMA)
In this report, we outline the features to look for in a comprehensive solution that provides a competitive edge to satisfy the needs of the food and beverage industry. By implementing an appropriate WMS, you may improve customer happiness, traceability, and efficiency—all of which will contribute to the success of your company.
Read our report for a full list of features and benefits.
Read our report for a full list of features and benefits.
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