The S2K Enterprise Work Flow Alert’s feature supplies management with the tools required to make successful business decisions, by providing automated, timely information and support via e-mail.

E-mail alerts can be sent to users based upon thirty-six pre-defined triggering events. Alerts can be entered to specify tolerance levels and multiple users can be notified of the same event. Internal flags have been incorporated aiding in maintaining email frequencies.

Alerts are designed to function within their pre-assigned modules. Work Flow Alerts can aid in achieving proper customer satisfaction, managing credit flows, effectively tracking inventory, and managing cost. These are just some of the benefits derived from using the Work Flow alerts.

• Accounts Receivable - Maintaining a current profile on your company’s cash flow has become more and more apparent due to rapid fluctuations in today’s economy. S2K Enterprise Work Flow Alerts provide the critical support required for the successful management of your credit department.
• Customer Orders - Tracking sales history helps maintain an accurate database and provides you with the information that is required to establish the proper sales support relationship. The S2K Enterprise Work Flow Alerts provide the user with numerous tools that prove necessary in achieving proper customer satisfaction.
• Inventory Management - Maintaining effective inventory stock levels provides the customer with the timely completion of orders and minimizes unnecessary carrying cost. The S2K Enterprise Work Flow Alerts provide the critical support needed for replenishing stock.
• Manufacturing - Maintaining a successful manufacturing operation relies on the timely communication between management and production. The S2K Enterprise Work Flow Alerts provide the communication links necessary for manufacturing order tracking.
• Purchasing - Managing costs and schedules represent a major portion in the success and profitability of a business. The S2K Enterprise Work Flow Alerts provide the purchasing team with the tools necessary to achieve these goals.
• Product Quality - Maintaining product quality is a key to customer satisfaction. The S2K Enterprise Work Flow Alerts provides the exposure needed to ensure product quality.

The S2K Enterprise Job Scheduler provides users with the ability to process reports and other events at specified times and intervals throughout the course of their business cycles.

Through the use of a Never Ending Program, the System Administrator can schedule jobs to process daily, weekly or monthly at specified times and days. Entering various parameters enables jobs to be scheduled to run repeatedly during a day and prior or after the End-of-Day and Consolidated End-of-Month processing.

Most S2K Enterprise modules and applications make use of the Job Scheduler functionality, giving users a wide range of scheduling options.

More and more industries are turning to Electronic Data Interchange, EDI, to answer their needs for increased profitability and enhanced efficiencies through the use of technology.

What is EDI?
EDI is an acronym for Electronic Data Interchange. EDI is a paperless trade exchange that allows common business forms such as purchase orders and invoices (transaction sets) to be transferred using electronic file standards. It replaces mailing and faxing with computer-to-computer communications through VANs or Value Added Networks. A combination of these two processes briefly describe what Electronic Data Interchange is about.

Electronic Data Interchange (EDI) Standards
There are many standards of EDI defined. Two of the most popular are ANSI-X12, and EDIFACT.

• ANSI-X12 is a standard developed by the American National Standards Institute (ANSI) to define EDI business documents. It is a wide spread standard supporting wholesale and retail distribution type businesses. Each of these standards may have several hundred transaction sets (such as invoices, advance ship notices and purchase orders) to support many different industries. Each company that chooses to do EDI decides on how they wish to implement the particular transaction set by creating what is known as an implementation guide for each transaction set.
• EDIFACT is a European standard and is also being considered by the Canadian government.

VAN (Value Added Network)
A VAN is an independent company who provides a forward/storage system (mailbox), for EDI transmissions between trading partners.

Translation Software
Software that translates the EDI document from an EDI standard to a file defined in the end users application system, so that it can be read or used by application software easily.